Privacy Policy
Last Updated: 04 September 2025
At Ai Schooling System, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your data.
1. Information We Collect
We may collect the following types of information:
a) Personal Information
- Name, email address, phone number, and billing details when you create an account or subscribe.
- School name, administrator details, and staff information.
b) Student & Academic Data
- Student names, IDs, grades, attendance records, performance reports, and other academic data entered by schools.
c) Technical Information
- Device information, browser type, IP address, and usage logs for system security and analytics.
d) Payment Information
- Payment transactions are processed securely through third-party payment gateways.
- We do not store full credit/debit card details; only transaction references may be stored for billing history.
2. How We Use Your Information
We use your information for the following purposes:
- To provide, manage, and improve your subscription to Ai Schooling System.
- To process payments and generate invoices.
- To maintain academic records, attendance, and reports for schools.
- To ensure system security, monitor usage, and prevent fraud.
- To provide customer support and respond to inquiries.
- To send important service updates, billing reminders, and policy changes.
- With your consent, to share news, features, or promotional offers.
3. Data Sharing & Disclosure
We do not sell, rent, or trade your personal data. Data may only be shared under these conditions:
- Service Providers: Trusted third parties (payment processors, hosting providers, analytics tools) that help us deliver services.
- Legal Obligations: When required by law, government authority, or court order.
- Business Transfers: In the case of a merger, acquisition, or restructuring, data may be transferred under confidentiality obligations.
4. International Data Transfers
- Your data may be stored or processed on servers located outside your country.
- We ensure such transfers comply with GDPR standard contractual clauses and other international data protection laws.
5. Data Retention
- Subscription and account data will be retained as long as your account is active.
- Academic data will remain until the school account is terminated or requests deletion.
- After cancellation, data may be archived for a limited period (for backup, billing, and legal compliance) before being permanently deleted.
6. Data Security
- We use end-to-end encryption, firewalls, secure servers, and access controls to protect your data.
- Access to sensitive data is restricted to authorized personnel only.
- While we take all precautions, no online system is 100% secure. Users should also follow safe password practices.
7. Data Breach Response
- In case of a data breach, we will notify affected schools and users within a reasonable timeframe, as required by law.
- We will also take corrective measures to prevent future incidents.
8. Your Rights
Depending on your region, you may have the right to:
- Access, update, or delete your personal information.
- Request a copy of the data we hold about you.
- Restrict or object to data processing.
- Withdraw consent for optional data uses (e.g., marketing).
- File a complaint with a data protection authority if your rights are violated.
Requests can be made at 📧 contact@aischoolingsystem.com.
9. Cookies & Tracking
- We use cookies and analytics tools to improve functionality, remember preferences, and monitor performance.
- You can manage or disable cookies through your browser settings.
- Some cookies are essential for system operation and cannot be disabled.
10. Children's Data & Compliance
- Ai Schooling System is used by schools and may store data about students, including minors.
- Schools are responsible for obtaining parental or guardian consent before entering children's data.
We comply with international regulations including:
- COPPA (Children's Online Privacy Protection Act – USA)
- FERPA (Family Educational Rights and Privacy Act – USA)
- GDPR (General Data Protection Regulation – EU)
- CCPA (California Consumer Privacy Act – USA)
11. Consent
By creating an account, subscribing, or using our services, you consent to the collection, use, and storage of your information as described in this Privacy Policy.
12. Policy Updates
This Privacy Policy is effective as of September 4, 2025 and may be updated periodically. Updates will be posted on this page with a revised "Last Updated" date.
13. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
